Become A Member

Swanley RFC aims to keep rugby accessible and affordable for everyone, while ensuring we can continue to provide quality coaching, facilities, and support for all members.

Below is a summary of our current membership categories and fees:

Payments are made securely via Teamo

Monthly options available via Teamo subscriptions

All memberships run from 1st September to 31st August

Membership must be active to be eligible for match selection or access member benefits

If you're facing financial difficulty or need support arranging your membership, please contact the Membership Secretary. We’re here to help and want everyone to feel welcome at Swanley RFC.

To become a member of Swanley RFC and stay connected with everything from training sessions to fixtures and events, you'll need to register via Teamo, our official club management app.

👉 Click the button below to get started:

Once registered, you’ll be able to manage your availability, receive notifications, pay membership fees, and keep up to date with club news.

Welcome to Swanley RFC! Here’s everything you need to know to settle in and get the most out of your membership.

📅 Stay Up to Date with What’s On

• Check the Club Calendar or the Teamo app for fixtures, training sessions, and social events.
• Visit the Website or Teamo App for updates, match reports, and announcements.
• Enable Teamo notifications to receive reminders about upcoming activities.

🏃 Meet Your Teammates at Training

• Come along to training to build fitness, develop skills, and get to know your squad.
• Find your team’s own page on the website for schedules and updates.
• View the training schedules on the websites team pages or calendar.

👕 Get Your Playing Kit

• Order your playing socks via the club shop or at training.
• Adult and youth playing shorts can be ordered via our Akuma shop here.
• Youth playing shirts can be ordered via the Akuma shop here if required.
• Learn more: How to Order Playing Kit

📋 Register in GMS (Game Management System)

• All players must register in the RFU Game Management System (GMS).
• Transferring from another club? Your previous club must approve your transfer.
• Register here: Register on GMS.
• You will need to re affiliate to the club every year via GMS.

📜 Read the Club Rules & Code of Conduct

• When you register via Teamo, you agree to abide by our Club Rules and Code of Conduct.
• These policies uphold our core values of Teamwork - Respect - Enjoyment - Discipline - Sportsmanship and ensure a safe, inclusive environment for everyone.
• Visit: Club Rules & Policies.

📣 Follow Us on Social Media

Stay connected and support the club online:

• Instagram
• Facebook

We post news, results, sponsor updates, and community shoutouts.

💷 Support Club Fundraising

• Join initiatives like the Club Lottery, EasyFundraising, and our social events.
• Read: What You Can Expect from the Club | What the Club Expects from You

📧 Keep an Eye on Club Emails & Notifications

• You’ll receive important updates via the email address registered in Teamo.
• You can manage or unsubscribe from communications in your Teamo settings — but we recommend staying subscribed!

🍻 How to use your Swan Café and event discount

• Show your membership card at the Café to get your 10% discount. This can only be found via the Teamo app by clicking your profile picture and then the icon of a card.
• Club event discount will automatically be applied.

👥 Meet the Club Committee

• Get to know who’s who at the club and what roles they play.
• Interested in volunteering or offering feedback? Meet the Club Management Team

At Swanley RFC, we’re committed to delivering a rewarding, inclusive, and enjoyable experience for every member — whether you’re playing, volunteering, or supporting from the sidelines.

Here’s what you can expect from us:

🎯 We Live Up to Our Purpose

Our purpose is simple yet powerful:

To promote a supportive, social, and family-friendly environment for all to learn and play rugby at all levels.

💚 We Uphold Our Club Values

We’re proud to live by our core values:

• Teamwork – We support one another, on and off the field. Rugby is a team game and together we are stronger.
• Respect – We show respect to teammates, opponents, referees, coaches, and supporters at all times.
• Enjoyment – Rugby should always be fun. We play to enjoy the game, build friendships, and grow as individuals.
• Discipline – We play within the laws of the game and take responsibility for our actions.
• Sportsmanship – We win with humility and lose with dignity, always playing with fairness and integrity.

🏉 We Offer Competitive & Social Rugby

We run:

• Men’s and Youth Teams
• Participation in local leagues, cups, and festivals
• Opportunities for social players and complete beginners to get involved

🎉 We Host a Full Calendar of Social Events

From our President's Day to the Oval Ball Dinner & Awards, there’s something for everyone:

• Socials
• Fundraisers
• Community events

💷 We Spend Club Money Responsibly

We keep membership and match fees as affordable as possible. Your elected committee:

• Closely manages club finances
• Organises fundraising initiatives to boost income and reduce pressure on members

🗣️ We Listen and Adapt

Your feedback helps shape the club.

We encourage:

• Open conversations via Teamo chat
• Regular Member Surveys
• Speaking directly with committee members

Got an idea? Let us know — it’s your club too.

Swanley RFC is a volunteer-led, community-driven club. We rely on the enthusiasm, time, and support of our members to help the club grow and thrive — both on and off the pitch.

While the list below is primarily aimed at adult members, we warmly welcome junior members and their parents/guardians to get involved in any aspect of club life. Many already do!

Welcome to Swanley RFC — and thank you for supporting your child in joining our club!

While you may not be an official member yourself, we consider every parent and guardian part of the Swanley RFC family.

We encourage you to follow our core values — and that includes supporting the development of your child as a rugby player, a teammate, and a person. We take pride in helping our juniors rise through the ranks and, where possible, progress into our senior teams. Your support helps make this possible.

🛡️ Safeguarding Commitment

We take the safety and well-being of all our players seriously. Please visit our Safeguarding page to learn more about the steps we take to protect and support your child.

✅ How You Can Support the Club

Even small actions make a big difference. Here’s how you can help:

• Get Involved in club activities listed in What the Club Expects From You — including:
• Joining the Club Lottery
• Registering with Easy Fundraising
• Become a Social Member
• This helps support club finances and gives you benefits such as a 10% discount at the Tea Hut and discounts to social events.
• Help them use the Teamo App
• If your child is capable, encourage them to manage their own availability and check fixtures and events in Teamo. Your guidance will help them stay organised and responsible.
• Support from the Sidelines
• Your presence means a lot. Come watch matches, home or away — cheer them on and be part of the club atmosphere!

🤝 Want to Do More?

We’d love to hear from you. Whether it’s:

• Volunteering a small amount of time
• Supporting an event
• Sharing ideas to help the club grow

You are very welcome to get involved. Just speak to any coach, team manager, or committee member — or contact us here.

Together, we’re building more than just rugby players — we’re building a community.

We believe in being open and transparent about how we use your membership and match fees at Swanley RFC. Here's a breakdown of how your contributions support the club:

🧾 Membership Fees Help Cover:

• 🏉 Affiliation Fees
• England Rugby (RFU)
• Kent RFU
• 🛡️ Club Insurance
• Including personal accident insurance for players and volunteers
• Competition Costs
• League and Festival entry, referees, after match food and additional match-related expenses
• 🏟️ Facilities Costs
• Yearly rent for our pitch, changing rooms and facilities — our largest single expense
• 🖥️ Club Systems & Operations
• Website and hosting
• Teamo app subscriptions
• Payment processing fees (e.g. Stripe)
• Accounting software (e.g. Xero)
• 🏛️ Association Membership
• Membership of the Association of CASCs to comply with HMRC regulations
• 🏉 Essential Equipment
• Balls, cones, safety gear, first aid kits, and technical kit
• 🧰 Incidental Costs
• First aid supplies, small maintenance needs, and more
• 👕 Kit Purchases:
• You pay only what it costs us to buy your kit from the supplier
• The club makes no profit from kit sales
• We strive to keep kits as affordable as possible

Even with membership and match fees, we still fall short of covering all expenses.

That’s why we also raise funds through:

• Social events
• Sponsorships
• Club Lottery
• EasyFundraising
• Without fundraising, we'd have no choice but to increase fees — so every bit of support counts.

Swanley RFC is committed to providing a safe, inclusive, and well-managed environment for all members. Please review the documents below to understand the standards, procedures, and values that guide our club.

📜 Core Policies

• Code of Conduct
• Outlines expectations for behaviour on and off the pitch for players, parents, coaches, and spectators.
• Photo & Video Consent Policy
• Details how we use photos and videos taken during club activities and how to opt out if desired.
• Club Constitution
• The formal governance framework of Swanley RFC — including how we elect committee members and manage the club.

🛡️ Welfare & Safety Policies

• Safeguarding Policy
• Our commitment to providing a safe environment for all members, especially children and vulnerable adults.
• Drug & Alcohol Policy
• Sets clear expectations regarding the use of substances within the club environment and during events.
• Equity Policy
• Ensures that everyone, regardless of background, has equal opportunity to participate and thrive at the club.

At Swanley RFC, the welfare of our junior players is a top priority. We believe every young person involved in rugby — regardless of age, gender, race, religion, sexual orientation, ability, or disability — has the right to participate in a safe, supportive, and positive environment, free from abuse, harm, or poor practice.

🔐 Our Commitment

Swanley RFC fully adopts the RFU’s Safeguarding Policy and Guidelines to ensure that all members of our club, especially young players, are protected and respected at all times.

✅ Safeguarding Measures in Place

• All Junior Team Coaches and Managers are DBS-checked.
• We actively promote education and awareness of best safeguarding practices across all age groups.

📞 Concerned About a Player’s Welfare?

If you have any concerns — no matter how small — about the welfare or safety of a player, please contact our Club Welfare Officer immediately.

Your vigilance and support help us maintain a safe and respectful club for all.

Swanley RFC is fully insured through our England Rugby (RFU) Membership & Affiliation, with cover provided via Howden's, the official insurance brokers to England Rugby.

✅ What’s Covered?

As part of this affiliation, the club automatically receives the following cover:

• Combined Liability Insurance
• Protection for players, members, coaches, volunteers, helpers, and club officials in the event of claims arising from rugby-related activities.
• Personal Accident Benefits
• Catastrophic injury ‘Personal Accident’ cover for players, coaches and referees. 

This insurance provides peace of mind for everyone involved in the club — from juniors and parents to senior players and volunteers.

You can find more details on the dedicated RFU Insurance Centre website.